Privacy Policy

Last updated: September 2026


Adept Design operates the website www.adept-design.be and acts as the Data Controller responsible for your personal data.


1. Data Controller Information

  • Company Name: Adept Design (Koen Schoofs)
  • Address: Molenblookstraat 10, 3690 Zutendaal, Belgium
  • Enterprise Number (KBO/BTV): BE0779.666.697
  • Email: koen.schoofs@adept-design.be
  • Website: www.adept-design.be


2. Personal Data We Collect, Purposes, and Legal Grounds

  • Inquiries & Communications: Name, email address, phone number, and message content.
  • Purpose: To respond to contact form submissions and service inquiries.
  • Legal Basis: Performance of a contract or pre-contractual steps (Art. 6(1)(b) GDPR) / Legitimate interest (Art. 6(1)(f) GDPR).

  • Client Orders & Registration: Name, address, billing details, VAT number, payment information.
  • Purpose: Executing client agreements, service delivery, and invoicing.
  • Legal Basis: Contract performance (Art. 6(1)(b) GDPR) and legal accounting obligations (Art. 6(1)(c) GDPR).

  • Newsletter & Direct Marketing: Name and email address.
  • Purpose: Sending relevant updates and news.
  • Legal Basis: Explicit consent (Art. 6(1)(a) GDPR).

  • Website Security & Technical Logs: IP address, browser type, operating system, pages visited, time spent.
  • Purpose: Server maintenance, fraud prevention, and security monitoring.
  • Legal Basis: Legitimate interest in operating a secure website (Art. 6(1)(f) GDPR).


3. Data Retention

We store your data only for as long as necessary to fulfill the purpose for which it was collected:


  • General Inquiries: Up to 1 year following final communication.
  • Billing & Accounting Records: 7 years (to comply with Belgian legal accounting obligations).
  • Marketing Subscribers: Retained until you unsubscribe or withdraw consent.
  • Technical Server Logs: Up to 6 months.


4. Data Sharing and International Transfers

We do not sell your personal data. We only share information with trusted processors who support our operations (e.g., web hosting providers, email services, IT support). All third-party providers operate under Data Processing Agreements (DPAs).


If data is transferred outside the European Economic Area (EEA), such as to service providers in the US or Canada, we ensure adequate protection via EU Standard Contractual Clauses (SCCs) or the EU-U.S. Data Privacy Framework.


5. Your GDPR Rights

Under Articles 15–22 of the GDPR, you have the following rights:


  • Right of Access: Request a copy of your personal data.
  • Right to Rectification: Request correction of inaccurate data.
  • Right to Erasure ("Right to be Forgotten"): Request deletion of data where legally permissible.
  • Right to Restrict Processing: Limit how your data is processed.
  • Right to Data Portability: Receive your data in a structured, machine-readable format.
  • Right to Object: Object to processing based on legitimate interests or direct marketing.
  • Right to Withdraw Consent: Revoke consent at any time without affecting prior lawful processing.
  • To exercise these rights, contact koen.schoofs@adept-design.be.


6. Supervisory Authority

You have the right to lodge a complaint with the competent supervisory authority:

Gegevensbeschermingsautoriteit (GBA) / Autorité de protection des données (APD)

Drukpersstraat 35, 1000 Brussels, Belgium

Website: www.gegevensbeschermingsautoriteit.be.